Events & Outreach Specialist

Events & Outreach Specialist

Events & Outreach Specialist
Ontario Securities Commission (OSC)
Communications & Public Affairs Branch
One Year Contract
17-40

The Ontario Securities Commission (OSC) is the statutory body responsible for regulating Ontario’s capital markets in accordance with the mandate established in the provincial Securities Act and the Commodity Futures Act. The Commission’s mandate is to provide protection to investors from unfair, improper or fraudulent practices and to foster fair and efficient capital markets and confidence in capital markets.

The Communications & Public Affairs Branch plays an integral role in promoting the OSC’s reputation as an effective and responsive securities regulator. The Branch provides strategic communications advice to ensure the timely and effective communication of OSC priorities, policies and actions across all corporate channels. These include stakeholder engagement, executive speeches, corporate materials, employee communications, media relations, issues management, OSC Website and intranet, and enterprise social media.

The Events & Outreach Specialist is responsible for providing corporate event planning, support and advice for a variety of high-profile communications projects in co-operation with Branch management in order to best position the OSC in today’s ever-changing market. You are a versatile communications professional, and can deliver and oversee high quality, effective corporate events targeted to diverse audience groups, including retail investors and senior market participants, consistent with the communications strategy of the OSC. Your planning and organization operations skills are excellent and you can clearly guide and deliver, from start to finish, corporate events in such a way that reflects well on a major government regulatory agency.

Your Responsibilities:

Corporate event planning: provide corporate event planning and implementation for a variety of major communications projects in co-operation with branch management. Show flexibility in working across multiple branches and channels, including managing the delivery of information and materials for a variety of internal and external audiences, including retail investors and senior market participants.  By extension, provide corporate and stakeholder event planning and implementation related to emerging CMRA project and affiliated initiatives.

Event editorial oversight: coordinate editorial aspects of corporate events (e.g. Employee Meetings and stakeholder conferences), including researching, writing and editing event scripts, high quality collateral, including programs and designing presentations. Provide event management support as required.

Relationship management: represent the OSC (and where necessary, the CMRA) as the key point of contact and liaison between the organization and major event venues and regional suppliers, not only locally but across the province.  Deliver cost-effective event solutions that reflect positively on the OSC as a senior market regulator.  At the same time, be on hand to represent the organization with senior market participants attending or speaking at OSC events.

Internal communications: Assist Senior Internal Communications Specialist in producing OSC-All staff events. For staff events, responsible for delivering against event project plan, sourcing venues, negotiating supplier contracts and overseeing suppliers (e.g. A/V, catering, rentals) and other event logistics as required to ensure the event's objectives are met.

Operations planning: Support Branch management in work related to communications planning, procurement, (RFPs, CIFs and liaising with GCO (legal) and accounting from start to finish and promotion (including reports and events). Advise other OSC operating branches of logistical needs and budget considerations related to any specific communications needs (OSC roundtable events and suppliers). Develop strong working relationships with colleagues throughout the organization and within the emerging CMRA, where applicable.
Skill Requirements:

The ideal candidate will have the following:

  • Demonstrated strengths in communications and events planning, strong interpersonal and communications skills, verbal and written;
  • A team player, driven, strong in self-management, highly motivated, energetic, and proactive;
  • Strong project management skills to support the efficient planning and organization of corporate communications initiatives;
  • A high degree of professionalism, particularly in situations demanding adaptation to change and the need to execute despite potential unknown variables.
  • Ability to organize complex tasks and set priorities in a dynamic, changing environment that requires a senior voice of reason who remains positive and calm under high pressure public situations;
  • Ability to systematically break down complex or multi-dimensional problems or processes; able to assess solutions and determine their value based on success criteria, risk and impact on desired organization results; and,
  • Computer literate – word processing, spreadsheets, graphics, specialized/proprietary applications, Mircrosoft Office Suite (Word, PowerPoint, Excel), Adobe Design Standard (Photoshop, Illustrator, InDesign), HTML, website content management software.

Qualifications:

  • University degree, college degree or equivalent preferably in communications, event planning or a related field.
  • Minimum eight years of experience in communications or event planning at the corporate or agency level;
  • Experience in research, planning and logistical delivery of various communications events as well as related materials and support;
  • Comfort with dealing directly with external event suppliers (including venues) as well as senior market participants on the day of events;
  • Experience working with external print and design vendors;
  • An understanding of the current issues facing the Ontario Securities Commission and the Canadian regulatory landscape would be an asset

Behaviours/Attributes

  • You have exceptional communication, project and event management and interpersonal skills (particularly with senior market participants);
  • You are able to build collaborative relationships with subject matter experts, internal stakeholders and senior management;
  • You are good at prioritizing tasks and duties, meeting strict deadlines, and can respond easily to changing demands having planned in advance for different outcomes or scenarios;
  • You are responsive to direction and constructive criticism; and,
  • You are self-motivated and able to work independently within a team environment and at times with limited direction.

Grow your career and make a difference working at the OSC.

Apply online at http://www.osc.gov.on.ca/en/47418.htm, by Friday, July 28, 2017.

The OSC is committed to providing an inclusive workplace environment that meets the accessibility needs of employees with disabilities.  Please go to Accessibility at the OSC to review the OSC’s policies on accessibility and accommodation in the workplace.

Alexandria Shannon

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